Narcotic reconciliation for independent pharmacies
What goes wrong today
The reconciliation eats a day
The counting itself is quick. Reconstructing why one drug is off by three, from printed dispensing reports and a stack of invoices, is what turns a count into a lost afternoon.
The inspector's question is about history
"Show me the count from eight months ago, the variance it raised and what resolved it." On paper that answer lives in a binder, if the binder is complete and the right person is on shift.
A signature does not show the working
A paper sheet holds the number you counted and your initials. It does not show how the expected figure was reached, so every variance has to be rebuilt by hand when someone asks.
Records have to outlast staff, moves and hard drives
A spreadsheet on one workstation, or a binder in a back office, has to survive the whole retention period. Nobody plans for the day the drive fails or the assistant who kept it leaves.
What you get
Expected on-hand, derived from your own records
Import purchases, dispensing and destructions, and the expected balance for each drug on your last finalised count is calculated, not typed. The variance against your physical count is shown per DIN, and you can open it to the transactions behind it.
Read more →Your dispensing and wholesaler exports, without re-keying
Export guides for Kroll, PharmaClik, Fillware, WinRx, McKesson, Kohl & Frisch and Imperial, with free CSV templates our own importer accepts.
Read more →Sign it off and it is locked
Finalise the count and its numbers are locked, with who signed it off and when. Anything done to the record afterwards shows in the audit log, so the history an inspector asks for is already written.
A worked example before you commit
One drug, one count window, the numbers written out, and three real causes of a variance worked through to zero. Read it and decide whether the workflow matches yours.
Read more →The AIMS incident module, free
Ontario's medication incident reporting fields, in the same login, at no charge and with no end date. What it includes and what it does not is spelled out on its own page.
Read more →One price per pharmacy
Monthly or annual, no setup fee, cancel any time. Work out whether it pays for itself on your own count frequency, at Ontario median wages, with the free calculator.
Read more →
See for yourself
- What the software does, and what it deliberately does not
- A narcotic reconciliation worked end to end
- Security and data residency
- About NarcCount
- Free count sheets and logs, if you would rather start on paper
Coming from another tool? What you keep and what changes when you switch →
Questions
I do the count myself. How long does the first one take in NarcCount?
Import your last finalised count as the opening baseline, then the purchases, dispensing and destructions since it. Counting the shelf takes what it always took; the reconciliation part is a review of the variances the software has already worked out.
Do I need to change my dispensing system?
No. NarcCount sits beside it. You export the controlled-substance report your system already produces and import it; your dispensing software and its Narcotics Monitoring System submissions continue as they are.
What if my assistant does the count and I sign?
That works. The assistant counts and is recorded as the counter; you review the variances and finalise it with your own login.
Coming from another tool?
Your history imports as CSV so the first count in NarcCount reconciles against it. The comparison page sets NarcCount beside iApotheca using what each vendor publishes, and the help centre has the step-by-step import.
NarcCount assists with reconciliation; it does not replace your dispensing system, the Ontario Narcotics Monitoring System (NMS), or your professional and regulatory obligations. General information, not legal or professional advice.